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Members Present: Jon Boomgaarden, Beth Corfman, Denise Cyr, Rachael Eldridge, Jeff Kent, Bob Mancuso, Lanae Miers, Nicole Moran, Coleen Moser, Susan Sass, Ginny Tworek, Dick Van Haute
Members Absent: Steve McKern, Melissa Rowlet
President Nicole Moran called the meeting to order at 3:30 PM.
Approval of Minutes
The minutes of the last board meeting, held on September 11, 2003, were approved.
Special Topics
§ Nicole Moran presented the budget for 2003 as of 10/31 to the Board on behalf of Melissa Rowlet. Nicole indicated that Officers and Directors need to start preparing for the 2004 budget and pass information on to Melissa so preliminary discussions can be done at the December 11th meeting.
§ Nicole asked Dick Van Haute for an update on the Tax Exempt Status. In Melissa's absence, Nicole reported that the Society paid $1,178.28 in sales tax for 2002. In 2003, so far, we have paid $331.38. Dick stated he would work with Melissa more and submit a proposal for the next board meeting.
§ Nicole presented organization charts to the Board. Changes for next year include new the nominees for 2004, but also a change in the web and Communications/Public Relations reporting structure. Because Denise Cyr will be stepping down as Communications/Public Relations Director and because neither of her committee members have FLMIs (which is required for a Director position), this committee will now report to Lanae Miers in her position as Society Representative. Hani Hazimeh will also report to Lanae and no longer report to Past President.
§ Nicole also gave an update on the position descriptions. "Chair" and "Chairperson" are now referred to as "Director". Nicole has received all Officer descriptions and all Director descriptions with the exception of Seminar and Program. Dick stated he would work on the Seminar Director description at the end of the year. Jeff will consider documenting his responsibilities for 2004. Nicole will post the final descriptions and organization charts to our website by year end.
§ Nicole asked Lanae Miers and Denise Cyr to brief the Board on the LOMA Conference held in October. Denise notified the Board that a resolution was passed by the Societies to change our names from "FLMI Society of…" to "LOMA Society of…". This needs to be done by all FLMI Societies by the end of 2004. Our Society will need to determine all the tasks that need to be done to change our name next year and will be addressed as soon as possible. Denise asked for volunteers to re-write our Charter and Nicole accepted.
§ A discussion was held on the inaccessibility of the website. Dick notified the Board that apparently our license has expired and that he was working with Hani on whether to renew our license or create a new one for our name change. Some considerations will be the limited functionality we currently have with our server and the amount of rework required for a new server and name. Dick will provide more information at the December meeting. Nicole will mention to the membership during the dinner that the site is under construction.
§ Rachael Eldridge notified the Board that official notice went to Company Representatives announcing the kickoff of the mentoring program in January. Rachael discussed how applications were going to be received via fax or mail since the website is unavailable.
Recognition Dinner Preparation
The Board discussed the agenda for the dinner, which includes the welcome, door prizes, 2004 Officer Nominations, Omaha Food Bank donation, LOMA Society Awards Presentation, Scholarship Awards Presentation, Distinguished Service Award Presentation, Education and Company Representative Recognition, New FLMI Recognition and Introduction of Speaker, Dan Polk from LOMA. Special topics to be announced are the name change, mentoring program kickoff and website updates.
Next Board Meeting
The next scheduled Board Meeting will be held at Lincoln Benefit Life on Thursday, December 11 at 4:00 pm. Dinner will be held afterward.
The meeting was adjourned at 4:30 PM.
Respectfully Submitted,
Nicole Moran
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